DSRTM - Document Storage Reporters

Why you need DSR
Personal Services, DISOSS and Application Services documents are stored in data sets that are shared by all of your office system users. Most users simply don't know how many documents they own, let alone how big they are, or where they are located. Without this information, you cannot expect your users to control their use of system storage. As your office system user community grows, you can only respond by adding more storage.

With DSR, you have a way to determine how effectively this storage is being used. DSR helps you identify those individuals who use your office system efficiently, those who do not use it, and those who may be misusing it by allowing documents to accumulate. You can get information on your entire user community, or just on a specific user or group of users. For Application Services, you can also get information on projects.

DSR consists of three components that give you information on the documents your users have stored in your Personal Services document pool, Distributed Office Support System (DISOSS) library and Application Services Document Cabinet. This information is presented in identical formats for all sources, and is merged to produce consolidated output. For each document, DSR provides the owner's user ID, the document's name, subject, type, size, and much more. Document records produced by DSR are in System Management Facility (SMF) format. This makes it easy for you to incorporate DSR information into your MVS resource accounting system.

You can use DSR output in many ways to help you keep track of document storage:

If you have TBS Software's Personal Services Library Administration System (CLASY) product, you can use DSR to:
   
What DSR reports on
Personal Services component (CDSR): DISOSS component (DDSR): Application Services component (ADSR):
   
How DSR provides information
Reports: Export files: Data records (in SMF format): The DSR reports are easily customizable. With just a few control statements, you can control both the information contained in the reports and the report formats.

DSR includes an ISPF application that lets you get the reports online. The DSR Online (DSRO) application runs from TSO. DSRO lets you get reports for:


   
The Detail Report
TORONTO.FWSMITH                           DSR DETAIL REPORT                            93/05/01 16:50  PAGE   38
NAME AS: Frederick Smith                                  PS: Fred Smith
    DS: FRED W. SMITH
CO  CATG  DOC NAME              DOC SUBJECT           TOT SIZ  TYPE  DOC DATE  USE  SND ADDR  SND USER  LAST REF
--  ----  --------------------  --------------------  -------  ----  MM/DD/YY  ---  --------  --------  MM/DD/YY
AS  PRIV  INFOREQST             Request for informat     8145  RFT   12/11/89    0<R>
PS  ADBK  ADDRESS BOOK                                    277  OTHR  06/12/88    1<R>
PS  DLST  MANAGERS              MIS MANAGERS              151  OTHR  06/05/88    1<R>
PS  FILC  MEETING 04/02/90 MIN  MINUTES OF THE LAST      1489  EDIT  04/03/90    1  TORONTO   MMANAGER  01/03/93
PX  FILC  NOTE 10/11/92 14:44:  OMEGA DOCUMENTATION         0  NOTE  10/11/92    0                      11/28/92
DS  EXTR  EXTERNAL DOCUMENT RE  SEE THE OMEGA FILE I      776  EXTR  10/17/86    1<R>
DS  EXTR  PROJECT OMEGA         RESTRICTED                746  EXTR  06/05/88    1

The Detail Report provides one line of information per document, plus one summary line per user or project. You can use this report to:

Basic Detail Report information:

Examples of additional information:


   
The Summary Report
                                       DSR SUMMARY REPORT                                   93/05/01 03:26  PAGE     1
                             
|---O V / M V S   AS--|--------O V / M V S   PS---------|-----------D I S O S S---------|
QUALIFIED NAME   TOTAL  TOTAL     TOTAL                 TOTAL     INBASKET                TOTAL
ADDRESS   USERID  DOCS   SIZE   DOCS  SIZE  PRIV PROJ DOCS  SIZE  TOTL UNRD FILC OTHR A DOCS  SIZE  PERM EXTR MSG  SAFE
----------------- -------------|----------- ---- ----|----------- --------- ---- ---- -|----------- ---- ---- ---- ----|
TORONTO  AJACKES       2      5     1     3         1                                       1     2              1
TORONTO  AMACBETH     77    119    20    35   15    5    56    83   47    1    9            1     1         1
TORONTO  DSPENCER    176    202    67   84    48   19   106   115   82   47   24            3     3    3
TORONTO  FWSMITH      47    124    10   20     5    5    14    24    3    2    9    2 Y    23    72   21    2
. . .
USER TOTALS:        3030   6336  1194  1861  984  210  1801  4270  392  224 1403    6      35   197   31    3    1
The Summary Report provides one line of information per user or project. You can use this report to determine who is not using your office system effectively. For example, users with many unread documents in their In-Baskets are not likely benefiting from Personal Services. Users with a large number of documents, or with documents occupying an inordinate amount of storage, are candidates for further analysis using DSR Detail Reports.

The Summary Report tells you:


   
The Expanded Summary Report
 TORONTO.FWSMITH                        DSR EXPANDED SUMMARY REPORT                         93/05/01 11:01  PAGE    14
NAME AS: Frederick Smith                                     PS: Fred Smith
    DS: FRED W. SMITH
                 TOTAL        DOCUMENT         NOTE         EDITABLE       MESSAGE        EXTERNAL       PC FILE
 CATEGORY    DOCS   SIZE    DOCS   SIZE    DOCS   SIZE    DOCS   SIZE    DOCS   SIZE    DOCS   SIZE    DOCS   SIZE
------------ -------------- -------------- -------------- -------------- -------------- -------------- --------------
PRIVATE           5      12      5      12
PROJECT           5       8      5       8
INBASKET          1       7                                                                  1       7
INBASKET UN       2       3                                                   2       3
FILE CABINET      9      22      4      15                     4       6                     1       1
DIST LIST         1       0      1       0
. . .
TOTALS           47     124     37     106     1               6       6      2       3      4       9
The Expanded Summary Report provides, for each user or project, one line of information per document category. This report provides the same kind of information as the Summary Report, but at a more detailed level. Totals are broken down by document type. The Expanded Summary Report also gives you grand totals, summarizing the information for all users and projects. You can use this information to anticipate data set out-of-space conditions.


   
The Export Files
By using the DSR export files, you can download DSR information to another system (such as a personal computer). This lets you process DSR output with standard analysis and graphics programs. Export files are in comma-delimited format.

The Detail Export File provides information that is similar to the Detail Report. The Summary Export File provides information that is similar to the Expanded Summary Report.


   
A few technical details
You can run DSR whenever you want. DSR does not require you to bring down your office system CICS region just to get a report.

Installing DSR is quick and easy. It will take about half a day to install DSR and get standard DSR reports.

DSR works with:

You can access DSRO from an OfficeVision/MVS panel or fastpath, if you have NetView/Access Services and the Application Connectivity Feature.


   
The bottom line
With DSR, you can:





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